Document management module

Manage documents from a single portal

Trusted by 250+ flex organizations

Digital file

The online gathering place for all documents

In the digital file you process pay slips, invoices, identity documents and signed employment contracts, hiring agreements, loan agreements, certificates and VCAs or VOGs, among other things . You can also request approval of specific documents and have them digitally signed.

The digital file can be found not only in the desktop version of our portal, but also in the Akyla app. This ensures that temps and hirers can access their data anytime, anywhere.

Previously, it sometimes took a week or two before a contract was completely complete and signed in our records. Now we have contracts complete within a day, including signatures

comply with laws and regulations

Legal digital signing

So with digital signature, you can have your temps contracts digitally signed. But there's more. Your hiring agreements, phase agreements and loan agreements can also be signed digitally in full legal effect. And those documents too, signed and all, end up in the digital file.

Our digital signature complies with all the requirements set out in European Parliament directives.

control

Defining roles and rights

One of the main advantages of our digital file, is the fact that you can define your own roles and rights. In other words, you always have control over who is allowed to view, add or share which documents. Another advantage is flexibility.

Perhaps you want to perform automatic identity checks on all identity documents. Or that you always want to sign employment contracts digitally, using our digital signature. You can easily set this (and more) up. And the choice is always up to you.

The best features with customization capabilities

A platform you can build on

Maximum
flexibility

Modular design. User-friendly and intuitive. Self-sufficient.

Always
scalable

Proven for high-volume processing.

Fully
customizable

Own branded interface and 3rd party integration.

27 languages
available

Show the environment in the language of your temp.

Serve more customers with the same people

Proven features for Document management

For more than 20 years we have been working on the midoffice platform for the staffing industry. These features were developed in cooperation with our customers and thus represent the greatest needs for automation in staffing agencies.

Authentication code signing

Memories signing

Set confidential documents

Convert Word (docx) to PDF

Notification expiration date document

Signature by multiple users

Signature expiration time

Status check documents

Contracting agreements

Loan agreements

Payroll tax forms

Employment contracts

Digital signature

Contract generation

Report

Authorization

Cases

-9

timesheets needed

+47%

hours processed per FTE

+100%

turnover with the same people

+15%

Increase in productivity

Methodology

Our specialists will help you every step of the way

Migrating to a (new) application has an impact on your organization. We understand this like no other. With great care, we handle daily implementations. We support you step by step during the migration.

Akyla has a very good help desk if we can't figure it out ourselves. They are always easy to reach and are always proactive in thinking things through and checking things. I only have to ask a few questions to have it solved.

Erica

Implementation consultant

0 +

Years of experience in the staffing industry

Integration platform

Get the most out of all applications

Back office packages, scheduling packages, billing software or business software. Whatever you use, you can link it to your flexible work platform. As a result, you are never dependent on a single vendor, while enjoying the benefits of a single point of contact.